|
Training
HINTS & TIPS FOR MCS REPS
Venue Information
You should make sure that all your venue information is kept up to date by entering the appropriate details on to
the MCS system. This will ensure that your meeting details appear correctly on the WI list page on the WI website -
click on “WIs” on the left-hand menu to select individual WI names. Please include the post code.
Venue Accessibility
If you haven't already done so, please make sure you amend the "Disability Access Options" box on your main WI
information page which you select by clicking on "WI Membership" along the top bar, then select "click here to view
information about [your WI name]" in the first paragraph.
Post Codes
At the beginning of April 2009, NFWI made an adjustment to the way details are input to the MCS. This means that,
from now on, you MUST enter a new member's address by putting in the postcode and then selecting a house
number from the selection shown on the ensuing drop-down menu. Failure to enter data this way, could mean that
errors will be made when sending out WI Life magazines and/or NFWI mailings to Presidents/Secretaries. Similarly,
if a member notifies you of a change of address, you must enter the new address in the manner outline
above.
Keeping up-to-date
If you are not your WI's Secretary or Treasurer, then make sure that you are kept up-to-date with current
membership details - and this includes those members who have decided not to rejoin; they should be removed
from the MCS list.
Joining Date
Please remember when you enter a new member on to the MCS, you must enter the date they joined - if this is not
shown on the membership form, then please ask the member for the information.
This date ensures they are
picked up by NFWI as a new member, and they should then receive their welcome pack, as well as WI Life from the
next available issue.
If the member is re-joining please do not include a joining date. This also applies if the member has moved from
another WI ask NFWI to move the members record to your WI – you will need the name and Federation of the WI the
member has moved from.
Dual Members
Please contact Ros Cooper to add a member who is already a member elsewhere. If a dual member leaves, please
go to the membership tab on the members record and delete your WI record only, leaving the member on the other
WI list.
PLEASE NOTE: The password you require as an MCS Rep is not the same as the password required to update your
WI Webpage. Please apply to Ros Cooper for a MCS password
For Website queries please contact Sue Atrill
Independent Financial Examiners (IFE's)
The Federation has an Independent Financial Examiner Trainer, who was trained and appointed by the National
Federation. She has trained a team of IFEs, who are available to examine WI's accounts at the end of the Financial
Year, and can give advice to treasurers during the year.
They meet together annually with the trainer who can update them on any new developments in Charity laws etc.
This is also an ideal time to exchange any problems and generally catch up. The advantage of this service is that
these examiners are mostly WI members who have specialised knowledge of what is required to meet all the rules
and regulations required by the Charity Commissioners and the WI constitution.
They often are or have been WI treasurers themselves, so are sympathetic to any problems a treasurer can have. So if
you're a treasurer for some time and would like to ensure everything you are doing is still correct, or you are a new
Treasurer and daunted by thought of all the responsibility to get off on the right foot, then why not give us a call we
are more than happy to help.
This service can be accessed through the Federation office, where a list of Examiners is available. The current fee is
£15, which is payable directly to the Examiner.
HINTS & TIPS FOR THE NEW COMPUTER USER
1. As you scroll the page, if the pointer changes to a hand, click, there is more information below.
2. For speedy accessibility & audience attention - only upload photos reduced to about 20k.
3. Always scroll to the bottom of the page - there may be more information.
4. Always read the instructions.
5. Do enjoy our site, computing is fun!
6. Do not open attachments unless you know who sent them. Virus's are spread this way.
7. When sending emails - the recipient should recognise if the title is genuine - do include words to
this effect.
8.E-mail addresses have been omitted from the main site so that addresses are not available to
automatic computer
pick up and thus we hope to avoid receiving junk email.
9 . If your email address is online it may be picked up & used to transmit unwanted mail - spam !
You have the choice.
10. If your data is not up dated - click on "refresh" or "reload" on the top
menu.
11. When attaching and sending pictures - do reduce them to below 200k.
12. ALWAYS BACK UP - IF YOUR COMPUTER CRASHES YOU COULD LOSE EVERYTHING.
The Maths Exhibit at your WI ?
If your WI or Group is interested in a fund raising coffee morning or a meeting with
a difference
please e-mail Pam Snashall at pam.snashall@ntlworld.com
|
|
